Media team

How to prepare a meeting in FrameDecks so the service runs smoothly: Frames, Content, slides, videos and scripture.

Who this is for: media team members who build the meeting before the service.

On this page

• Your responsibilities
• Five things to know
• Building the meeting
• Before the service
• During the service
• After the service
• When something goes wrong
• Getting started in this role

Your responsibilities

• Turn the leader's plan into Frames and Content.
• Prepare media: pictures, videos, PowerPoint decks, song words.
• Fetch or type every scripture.
• Check everything on the Studio Canvas before the day.
• Keep the PC tidy: files on the PC, backups made.

Five things to know

1. + Frame, then + Content. + Frame adds a blank Frame after the selected one; select it, then + Content to add a Question, Scripture, Text, Discussion topic, Icebreaker, Poll (show of hands), Image, Video, Timer or PowerPoint.
2. Every Frame owns its Content. Changing a question in one Frame never changes another. Duplicate makes a fully separate copy.
3. Content Settings has everything. One panel, most used first: Label, Content, Display Settings (with Animation and Show on), Visual Settings; Media for pictures, video and slides.
4. FrameDecks keeps copies of your files. Added pictures, videos and slides keep working if the originals move.
5. Excel is optional. The Meeting Workbook builds a whole meeting from a spreadsheet; the app is the source of truth after import.

Building the meeting

1. Make one Frame per part of the service, in order. Name each one clearly (double-click its name, type, Enter): Welcome, Worship 1, Reading, Discussion, Closing.
2. Add Content to each Frame:
   • Question: add questions to its list; double-click a question's label or text to edit it in place.
   • Scripture: type a reference and Fetch scripture (ESV), or choose Fetch from → Type it myself.
   • Text: announcements, song words (one Frame per verse or chorus), prayer points.
   • PowerPoint: a .pptx or PDF; set Start at slide if needed.
   • Video / Image: choose the file, then place it.
   • Timer: a countdown before the service starts.
   • Discussion topic, Icebreaker, Poll (show of hands): ready-made text cards; double-click the card on the canvas to change the words. The Poll only shows the choices; nothing is counted.
3. Arrange the order of questions or scriptures by dragging them, or with ↑ / ↓.
4. Check the look in Display Settings and Visual Settings (position, width, text size, opacity).
5. Paste the leader's talking points into each Frame's Teleprompter script (Content Settings → Frame) if they send them. Only the leader sees it, in the Teleprompter, the Teleprompter window or the see-through Teleprompter overlay over Zoom or Teams. Read it once in the overlay (Shift+R) to check that the lines are not too long for a small window.
6. To change several Frames at once, Ctrl+Click or Shift+Click them, then copy (Ctrl+C), paste (Ctrl+V), duplicate (Ctrl+D) or delete them. Ctrl+K finds any Frame, question or setting.
7. For the Branding badge, choose Logo only / Name only / Logo + Name, a corner, size and plate in its Content Settings. If the logo has a white box around it, use Remove background (Settings → Meeting & Branding).

See Content and Media for every option.

Before the service

• Every Frame checked on the Studio Canvas (select it; the canvas shows a preview without going on air).
• Every scripture has its text (fetched ones are kept on the PC for offline use).
• Every PowerPoint opens and its slides look right.
• Videos play; their sound plan agreed with the sound team (FrameDecks doesn't carry audio).
• Spelling checked; double-click any card on the canvas to correct it.
• Settings → Data / Backup → Back up now.

During the service

Usually the service operator runs the controls. Stay available to:

• fix a typo (double-click the card on the canvas, correct, Enter);
• add a last-minute Text Content (a prayer request, a notice);
• find a file or slide the leader asks for. Alt+Space opens Spotlight from anywhere in Windows, even with FrameDecks in the tray; type a few letters of the Frame, question or setting.

Important: Avoid editing the Frame that is live unless you must: changes to it appear on screen as soon as they are saved.

After the service

• Back up now.
• Save reusable Frames as templates (Save as template in Content Settings → Frame).
• Export the meeting to Excel if it should be kept or shared (Meeting menu → Export this meeting to Excel).

When something goes wrong

Getting started in this role

1. Read Getting started, Frames and Content.
2. Rebuild last week's service from scratch as practice.
3. Shadow one service build, then build one with help, then alone (onboarding plan).

Related

• Service planning
• Content
• Media
• Meeting Workbook and branding
• Church operations